June 14, 2012
Present: Barry Barak, Claudia McClintock, Michael Piontkowski, Boyd Franklin, Cliff Sprinkle, Tedi Gillespie, Mickey Krakowski Minutes by: Jason Smith
Due to the added time for presentation of the audit findings the ED and Staff reports were not presented.
The meeting was called to order at 6:01 PM.
1. Jeff Wendland presented the audited financial statements for the years ending December 31, 2011 and 2012.
2. Approval of Board Minutes
The minutes of the May 10, 2012 regular Board of Directors meeting were approved.
3. Policy Governance
Cliff Sprinkle read Global Ends Policy on Volunteers.
GVPRC will promote public access to and involvement in the production and dissemination of content in all areas of its operations.
4. Budget to Actual Report Review
The budget to actual review is a standing agenda item and is the boards monthly review of finances. The Board noted that the report was very thorough and well put together. It was noted that the board would like to see a column for year to date projected dollars next to the year to date actual dollars.
5. Annual Board Retreat
The annual Board retreat is scheduled for June 30th at the Lakeside Community Center.
Discussion of agenda items took place. Potential agenda items are:
- Revisit the SWOT analysis from 2011
- Real Estate Issues
- Debt Retirement
- 1 and 5 year Strategic Plans
6. Accessibility Compliance
Mickey talked about the need for ADA compliance for the building. We discussed the architectural presentation that was made to the board in 2011 and the issues the architect identified with upgrading the building for ADA compliance and the need to then bring other systems up to code. Mickey suggested that he may be able to arrange for a contractor to provide us with a narrative discussion of compliance issues with the building.
7. Board Expansion Discussion
There are two open board seats with limited terms. It was discussed that we may identify board member needs through our discussions at the board retreat.
8. Committee Updates
a. Executive Monitoring
Cliff went over the subcommittee's findings for the 1st quarter ED Monitoring that took place in May. The ED monitoring has three parts, Personnel, Financial and Miscellaneous. All required reports were found.
b. Real Estate
Barry suggest that since we would be taking up Real Estate at the retreat that we could talk about it then.
c. Capitol Improvements
Jason discussed the purchase of new modules for the production and broadcast boards as well as the replacement of buttons that had been broken or burnt out. Board members asked about future upgrades to broadcast equipment and Jason suggested that discussion of real estate should be started as he felt that upgrades needed to include configuration of the broadcast and production booths as well.
Cliff discussed the balance on the line of credit. The line of credit may need to rest for 45 days before the renewal date which is September 1st. Cliff also discussed the remaining balance on the previous ED's credit card and what needed to be done to retire the balance. We suggested that developing a plan for repayment of the debt would be discussed at the retreat.
Claudia, Tedi and Jason talked to the board about the installation of the KAFM servers and routers into the server rack. There is a need to install cooling for the servers.
There was no June CAB meeting but Mickey asked about the CAB and expressed interest in attending the meetings as the board liaison. Jason offered that he would defer to Mickey for that purpose in the future.
9. Other Business
No other business was introduced.
10. Meeting was adjourned at 8:55 pm.